2–3 weeks
AI Sprint
$5,000
One lead follow-up system for your main lead sources, connected to your CRM and calendar. Live in 2–3 weeks.
- Written scope and launch date
- Built, tested and live
- Training for your team
- 30 days of fixes
✦AI Lead Follow-Up
Respond to new inquiries without the manual delay.
Connect supported forms, missed-call events, or ad inquiries to approved replies, qualification questions, and your CRM. Your team takes over to confirm appointments and handle exceptions.
Focused sprints $5,000Larger builds quoted separatelyYou own the custom build
A new lead, answered fast
- 2:14 PM · New web formKitchen remodel quote · Daniel R.
- Reply sent in 38 seconds“Hi Daniel, thanks for reaching out. A few quick questions…”
- QualifiedBudget $40–60k · wants to start in May
- Call bookedTuesday 10:30 AM · CRM updated
Replied in under a minute
Before you buy
Is this the right next step?
A good fit when
You already receive inquiries, response times are slow, and a team member can take over qualified conversations.
Start smaller if
You do not yet have a reliable lead source, or your CRM's existing follow-up features are enough. Simple contractor text-back may fit Operlyn instead.
What we check first
Lead sources, consent and messaging requirements, reply ownership, qualification questions, and CRM or calendar access.
How to judge the result: Track time to first reply, real responses, qualified appointments, and booked work separately.
Interactive walkthrough
Product simulation · sample dataSee how AI Lead Follow-Up works.
Follow one realistic example from the first input to the result your team receives.
INPUTNew inquiry from form, ad or phoneSTEP 1Map the ai lead follow-upOUTPUTBuilding…
1
NOW HAPPENING
Map the ai lead follow-up
You show us the process. We ask where it breaks.
Input receivedMap the ai lead follow-upFixed quote in 24 hoursBuild and testLive and handed over
Step 1 of 4
The problem
Sound familiar?
01
Leads wait hours for a reply
By then they've booked someone else.
02
Follow-up depends on who's free
Busy weeks mean lost leads.
03
The CRM is out of date
Nobody knows which leads were contacted.
What you get
What we build for you.
Built on your tools and your data, tested on real cases, and handed over so you own it.
Instant text and email replies
Personal, in your tone, within a minute.
AI qualification
A few questions to sort serious buyers from tire-kickers.
Booking link or callback
Straight into your calendar.
Missed-call text-back
A missed call gets a text right away.
CRM updated automatically
Every lead, message and stage, recorded.
Follow-up sequences
Polite reminders until they reply or opt out.
How you buy it
Agree the scope before you build.
A focused workflow may fit a $5,000 sprint. Full applications and larger integrations need a separate Custom Build quote from $15,000. Ongoing support is optional. Live by the agreed date, or the final scheduled installment is waived.
Month to month
AI Build Team
from $3,500/mo
More lead sources, better messages based on replies, weekly fixes and a monthly report.
- Same builder every week
- Slack requests in 48–72 hours
- Monitoring and fixes
- Monthly report
How it works
A focused sprint takes 2–3 weeks after scope and access are agreed.
01
30-minute call
You show us the process. We ask where it breaks.
02
Fixed quote in 24 hours
Written scope, price and launch date.
03
Build and test
Weekly demo, on your real data.
04
Live and handed over
Your team uses it. We fix anything for 30 days.
Who it's for
Built for businesses like yours.
Every build is shaped around your tools, your data and how your team works.
- Home-service companies
- Real estate
- Agencies
- Clinics and services
See it in practice: Operlyn Text-Back →
Built before
Similar workflows we've built for clients.
Real screenshots, client names kept private.
Full workflowInstant, personal replies to new leads
Leads from forms, bookings and messages waited for someone to reply by hand.
- Captures each new lead the moment it arrives
- Enriches and tidies the contact details
- AI writes a personal first reply
- Sends it and logs the lead in HighLevel for follow-up
MakeWebhooksOpenAIGoHighLevel
Full workflowAI lead verification and routing
Fake and low-quality leads wasted the sales team's time, and good ones weren't routed anywhere in particular.
- Checks every new lead before anyone touches it
- AI decides if the lead is real and worth a call
- Routes each lead down the right path and updates the sheet
- Notifies the team and retries steps that fail
n8nOpenAIWebhooksGoogle SheetsSlack
Questions
Before you start.
What is needed before texting leads?
The message purpose, consent, registration, and carrier requirements must be checked for your workflow before activation. An inquiry is not blanket permission for promotional sequences. We configure opt-outs and consent records for the agreed flow.
Will replies sound robotic?
We write them in your voice and you approve every template. AI only fills in details from the lead's message.
Which CRMs do you work with?
HighLevel, HubSpot, Pipedrive, Jobber, ServiceTitan and others with an API.
Can it handle Facebook and Google ad leads?
Yes. Ad forms, website forms, missed calls and email inquiries can all feed the same system.
More solutions
Often built together.
✦AI Lead Follow-Up
Respond to new inquiries without the manual delay.
Request a free consultation. You get a fixed, written quote within 24 hours.