2–3 weeks
AI Sprint
$5,000
One shared inbox sorted, routed and drafting replies for your top email types. Live in 2–3 weeks.
- Written scope and launch date
- Built, tested and live
- Training for your team
- 30 days of fixes
✦AI Email & Inbox Assistant
An inbox that sorts and drafts itself.
It reads every email in your shared inbox, labels and routes it, drafts the reply in your voice, and leaves it for a person to check and send.
Focused sprints $5,000Larger builds quoted separatelyYou own the custom build
Shared inbox · info@
- New email“Can you send a quote for 3 offices?” · Lisa K.
- Sorted and routedQuote request · assigned to Mark
- Reply drafted in your voice“Hi Lisa, happy to help. Could you share…”
- Approved and sentMark checked it in 20 seconds
Inbox sorted, replies drafted
Before you buy
Is this the right next step?
A good fit when
A shared inbox receives recurring requests that require sorting, drafting, and routing to a responsible person.
Start smaller if
Inbox rules, saved replies, or your help desk's existing features are sufficient.
What we check first
Example messages, sensitive content, draft approval, categories, and access to the inbox and destination tools.
How to judge the result: Compare draft corrections, routing errors, handling time, and unresolved messages. Start with human approval.
Interactive walkthrough
Product simulation · sample dataSee how AI Email & Inbox Assistant works.
Follow one realistic example from the first input to the result your team receives.
INPUTNew message in a shared inboxSTEP 1Map the ai email & inbox assistantOUTPUTBuilding…
1
NOW HAPPENING
Map the ai email & inbox assistant
You show us the process. We ask where it breaks.
Input receivedMap the ai email & inbox assistantFixed quote in 24 hoursBuild and testLive and handed over
Step 1 of 4
The problem
Sound familiar?
01
The shared inbox is a mess
Quotes, complaints and spam all in one place.
02
Replies take too long
Customers wait a day for a two-line answer.
03
Requests fall through the cracks
Nobody is sure who owns which email.
What you get
What we build for you.
Built on your tools and your data, tested on real cases, and handed over so you own it.
Sorts and labels every email
Quote request, support, invoice, urgent, spam.
Drafts replies in your voice
Using your past emails, prices and policies.
Routes to the right person
Assigns by topic, customer or workload.
You stay in control
Drafts wait for approval. Nothing sends on its own unless you choose.
Pulls in the facts
Order status, job details or account info from your systems.
Gmail or Outlook
Works in the inbox your team already uses.
How you buy it
Agree the scope before you build.
A focused workflow may fit a $5,000 sprint. Full applications and larger integrations need a separate Custom Build quote from $15,000. Ongoing support is optional. Live by the agreed date, or the final scheduled installment is waived.
Month to month
AI Build Team
from $3,500/mo
More email types, better drafts from your edits, new routing rules and a monthly report on reply times.
- Same builder every week
- Slack requests in 48–72 hours
- Monitoring and fixes
- Monthly report
How it works
A focused sprint takes 2–3 weeks after scope and access are agreed.
01
30-minute call
You show us the process. We ask where it breaks.
02
Fixed quote in 24 hours
Written scope, price and launch date.
03
Build and test
Weekly demo, on your real data.
04
Live and handed over
Your team uses it. We fix anything for 30 days.
Who it's for
Built for businesses like yours.
Every build is shaped around your tools, your data and how your team works.
- Customer service teams
- Agencies
- Home-service offices
- E-commerce
Built before
Similar workflows we've built for clients.
Real screenshots, client names kept private.
Full workflowAI email assistant for a busy inbox
An overloaded inbox meant slow replies and important emails getting buried.
- Reads each new email as it arrives
- AI sorts it: lead, support question or general inquiry
- Drafts a reply in the right tone for each type
- Logs every conversation and alerts the team about priority mail
n8nOpenAIGmailGoogle Sheets
Full workflowSupport email and web form routing with AI drafts
Support emails and form inquiries piled up, and every agent wrote replies differently.
- Captures incoming support emails and form submissions
- Tracks each one's status in a sheet
- AI drafts a reply, routed by type of request
- Labels emails and updates status automatically
MakeOpenAIGmailGoogle SheetsHTTP APIs
Questions
Before you start.
Will it send emails without us?
Only if you want it to, for simple cases like confirmations. By default every draft waits for a person to approve.
Does it read all our email?
Only the inboxes you connect, usually shared ones like info@ or support@, using business accounts that don't train on your data.
How does it learn our tone?
From your past replies and a short style guide we write together. It improves as your team edits drafts.
Gmail or Outlook?
Both. We connect to Google Workspace or Microsoft 365.
More solutions
Often built together.
✦AI Email & Inbox Assistant
An inbox that sorts and drafts itself.
Request a free consultation. You get a fixed, written quote within 24 hours.